TrackFlow turns scattered updates into one job timeline.
Built for fit-out, custom furniture, joinery, renovation and project-based teams that need one place for jobs, staff updates, client approvals, photos, quotes and payment visibility.
Everything a project team needs to stay organized.
TrackFlow focuses on daily operational problems: jobs, staff, clients, approvals, photos, quotes, payments and job history.
Job Management
Create and track every job with status, client, location, staff, deadlines, and notes.
Staff Portal
Let workers view tasks, upload photos, add updates, and mark work complete.
Client Portal
Give clients a professional place to see progress, photos, approvals, and payment status.
Approvals
Track design approvals, change requests, and decision history clearly.
Photo Updates
Keep site, production, and installation photos attached to the correct job.
Payment Tracking
See quotation value, advance received, pending balance, and follow-up status.
Activity Timeline
Keep a clean job history of updates, approvals, uploads, notes, and status changes.
Notifications
Keep owners, staff, and clients aligned when jobs move or approvals are needed.
One system, three clear views.
TrackFlow separates owner control, staff execution, and client visibility so every person sees what they need.
Full control
See the full operation from one dashboard.
- All jobs, clients and staff
- Quotes, approvals and payments
- Reports and job performance
- Activity timeline and accountability
Simple execution
Give the team a focused place to update work.
- Assigned jobs and tasks
- Progress updates and notes
- Photo uploads from site or workshop
- Completion and issue reporting
Professional visibility
Let clients see progress without chasing you on WhatsApp.
- Job progress and latest photos
- Design approvals and decisions
- Quotation and payment status
- Cleaner communication experience
From quote to completion.
TrackFlow fits the natural flow of a fit-out, furniture, renovation or joinery project.
Create quote
Prepare the quotation and scope for the client.
Client approves
Capture the approval or requested changes clearly.
Job created
Convert approved work into an active job timeline.
Assign staff
Give supervisors and workers their tasks.
Updates & photos
Collect progress proof from site or workshop.
Payments
Track advance, balance and follow-up status.
Complete
Close the job with a clean history and handover trail.
Keep WhatsApp for quick chat. Use TrackFlow for job history.
TrackFlow does not need to replace every conversation. It gives your business a proper record for the work that matters.
Progress messages disappear between personal chats, group replies and voice notes.
Every update sits inside the right project timeline for later reference.
Site photos, design images and installation proof are hard to find later.
Uploads are saved against the correct client, job and stage.
Decisions can be spread across messages, calls and screenshots.
TrackFlow makes approvals, changes and payment status easier to review.
Made for project-based businesses.
If your work moves through stages and requires client updates, staff coordination, approvals, and payments, TrackFlow fits naturally.
Fit-out companies
Track design approvals, site updates, installation progress, and handover status.
Furniture fabricators
Track custom jobs from quotation to production, delivery, and completion.
Joinery workshops
Give production and site teams a simple way to update progress.
Renovation contractors
Keep clients informed while tracking milestones and payments.
Signage teams
Track approvals, fabrication, installation, and photo proof.
Project-based service teams
Manage repeat work, staff updates, client visibility, and job history.
Approvals, uploads and finance — visualized clearly.
TrackFlow gives owners a practical view of the daily details that normally get scattered.
Approvals Board
Photo & Update Feed
Finance Snapshot
Start with one real job.
Try TrackFlow for 21 days using one active project, one staff member, and one client workflow. You do not need to move your whole business on day one.