How TrackFlow takes a fit-out or furniture job from approval to handover.
TrackFlow connects the owner, coordinator, staff and client around one job record — so updates, approvals, payments, photos and progress do not get lost in WhatsApp or scattered files.
Quoted
In Progress
Approvals
Completed
From quote approval to completed handover.
This is the practical flow a fit-out, interiors, joinery or custom furniture team can follow inside TrackFlow.
Create quote
Prepare the quotation and keep the commercial starting point clear.
Client approves
Record approval so the team knows the project is ready to move forward.
Convert to job
Create the live job with client details, scope, dates and internal status.
Assign staff
Give responsibility to supervisors, coordinators or team members.
Track updates
Collect notes, photos, status changes and site proof in the timeline.
Manage approvals
Keep design versions, changes, payments and client approvals visible.
Complete handover
Close the job with a clean record of work, photos, approvals and finance.
One job, three controlled views.
TrackFlow should feel simple because every user sees what matters to them — not one complicated screen for everyone.
Owner / Admin
Sees the full business picture and controls the job workflow.
- All jobs and client records
- Staff assignments and updates
- Approvals, quotations and payments
- Reports and job performance
Staff / Supervisor
Gets a focused portal for the work they need to update.
- Assigned jobs and tasks
- Status updates and progress notes
- Photo uploads from site or workshop
- Simple mobile-friendly workflow
Client
Gets visibility without needing to chase updates on WhatsApp.
- Project progress and milestones
- Design approvals and status
- Quotation and payment visibility
- Cleaner communication history
Replace scattered updates with one job timeline.
The real value is not only “software.” It is reducing the daily confusion that happens when job updates, files, photos, approvals and payment reminders are spread across different people.
Before TrackFlow
- ×WhatsApp messages mixed across many chats.
- ×Photos and approvals are hard to find later.
- ×Owners keep asking staff for progress manually.
- ×Payment follow-ups are separate from job status.
With TrackFlow
- ✓Every job has one timeline for updates and photos.
- ✓Approvals, versions and client decisions are recorded.
- ✓Staff can update work without disturbing the owner all day.
- ✓Operational and payment visibility stay connected.
Dashboard, staff portal and client portal working together.
The strongest version of TrackFlow is not just a dashboard. It is a connected system for office, field and client communication.
Approvals and payment visibility stay close to the job.
These are the areas where small fit-out and furniture teams usually lose clarity — and where TrackFlow adds the most value.
Approvals flow
Designs, comments and final approvals move in a clear sequence — instead of disappearing into chat.
Payment visibility
Job tracking becomes much more useful when finance visibility sits alongside the operational status.
TrackFlow first. StockFlow and SiteFlow later.
The wider vision stays focused on the same niche: project work, materials and on-site execution.
TrackFlow
Manage jobs, clients, staff updates, approvals, quotations, payments and progress.
StockFlow
Manage materials, suppliers, stock movement, shortages and purchase requests.
SiteFlow
Manage site visits, installation updates, inspections, snag lists and handovers.
TrackFlow manages the project. StockFlow manages the materials. SiteFlow manages the site.
See if TrackFlow fits your real workflow.
Start with the 21-day trial and test the flow with real jobs, staff updates, approvals and payment visibility before committing.