Built for Fit-Out & Interiors

One screen.
Every job.
Zero WhatsApp chaos.

TrackFlow gives fit-out studios a live control room — jobs, quotes, approvals, and staff in one place.

Start free — 21 days See how it works
trackflow.trifekta.io/dashboard
TrackFlow
Good morning, Alex
Tuesday, June 3 · Dubai
A
24
Active Jobs
8 moving today
6
Approval Blockers
client action
4
Delayed Jobs
escalate
17
Staff Updates
photos+notes
Job completion snapshot
71%
Quotes accepted 88%
Production on track 71%
Design approvals 64%
Ready for delivery 55%
Today's critical feed
❗
Client approval overdue
Villa Wardrobe · 2 days
📸
Ahmed uploaded install photos
L-Shape Sofa · 12 min
✅
Quote accepted by client
Reception Counter · 34 min
⚠️
Supervisor reported problem
Kitchen Cabinet · material mismatch
Sound Familiar?

You're running jobs in tools that weren't built for them.

💬
WhatsApp as HQ
Your "project management" tool
Where's the sofa delivery? 🤔
Ahmed hasn't updated kitchen 🤦
Client is asking for approval AGAIN
Still no answer from the supplier…
❌ No system. Just noise.
📊
Excel as source of truth
Where jobs go to get confused
Job Status Due Paid
Villa Wardrobe In progress ??? ???
L-Shape Sofa Check notes Fri? Partial?
Reception Counter — — —
…and 47 more rows. Somewhere.
❌ 6 columns. 0 visibility.
⏳
Approvals that go dark
Waiting. Always waiting.
✉
Design v2 sent for approval
May 29
🔔
Reminder sent
May 31
🔔
Second reminder
Jun 1
No response received
❌ Client delays stall production.
Everything in One Place

Built around how fit-out studios actually work.

Live job pipeline

Every job has a stage, owner, and next action.

Quote 3
TF-1280
L-Shape Sofa
Dubai Marina · Due Fri
TF-1281
Villa Wardrobe
Jumeirah · Due Mon
In Production 8
TF-1274
Kitchen Cabinet
Business Bay · Due Thu
TF-1269
TV Unit
Marina · Due Wed
Awaiting Approval 6
TF-1265
Reception Counter
Client action needed
TF-1261
Dining Table
2 days waiting
Delivery Ready 2
TF-1254
Bedroom Set
Ready to ship ✓
TF-1248
Office Desk
Scheduled Thu ✓

One-tap approvals

Clients approve exact scope — no confusion.

QO-1048
L-Shape Sofa
Dubai Marina · 3-seater sectional
AED 10,150
Approved
Client confirmed · Jun 2

Staff know exactly what to do

Photo, voice note, Problem, or Done.

TF-1430
Install wardrobe side panels
In progress
Al Barsha · Floor 4

Design reviews. Tracked.

Clients comment. Versions logged. Nothing lost.

v1
Initial concept
May 22
Change requested
v2
Studio update
May 26
Studio update
v3
Final revision
Jun 1
Ready ✓
StockFlow
Material & inventory management
Coming Soon
SiteFlow
Site inspection & snag reporting
Coming Soon
Before vs After

The difference is
immediate.

Same team. Same jobs. Completely different experience.

Without TrackFlow
✕
Job updates via WhatsApp
Buried in group chats. Easy to miss. Hard to trace.
✕
Photos scattered across phones
Can't find the right photo when the client asks.
✕
Clients call to ask for updates
You're the bottleneck. Every time.
✕
Owner asks staff for status daily
No visibility without chasing. No control without calls.
With TrackFlow
✓
Updates live on the job timeline
Every note, photo and status logged in the right place.
✓
Photos attached to each job
Find any photo, approval or version in seconds.
✓
Client portal shows live progress
Clients check themselves. Fewer calls. More trust.
✓
Dashboard shows what needs attention
Blocked jobs surface instantly. No asking. No guessing.
Workflow

From quote to completion —
one clear job journey.

TrackFlow gives project-based teams a simple operating flow without making the system heavy.

01
Quote
Create or track the initial quotation.
02
Job Created
Convert approved work into a clear active job.
03
Staff Assigned
Give teams the right tasks and visibility.
04
Updates
Collect progress notes and photos.
05
Approval
Track design versions and client decisions.
06
Payment
See advance, balance and overdue status.
07
Completion
Close the job with a clear history.

Take control of your first job — free.

21 days. No credit card. Cancel anytime.

Start your free trial

Join fit-out studios already using TrackFlow